Implementing the Change Control Process
This change control process should be completed in gradual steps in order for the change to reach acceptance and final stages.
The first step in change management is to record and classify the required change with regard to its importance and how likely each element will impact the project including complex factors that need to be part of the change.
The project manager should assess the change and make a risk analysis and risk treatment plan to study the impact of the change on the project and its environs as well as the entire process. Managers then inform all stakeholders and team members affected by the change so they understand the required modifications needed. Team and stakeholder meetings are required to help everyone adapt to the change and deal with change resistance.
Managers and team facilitators can plan the modifications of the change while guiding teams through specific requirements needed for the change.
All major changes should be executed and tested before they are finally implemented. Throughout the testing phase, everyone concerned should review the change, the cost of making the change, and the time required for its implementation.
Once these reviews are made and the change finally accepted, the change control process can then be closed. The question why is change control process important to project managers can be answered easily once a project manager understands the effect changes can have on the project.