Using the Template
When you download the one-page project template, you may think, "Wow, that's a lot of stuff to fill in!" Don't worry. Here are the directions for completing the template. When you're finished, you'll have a useful reference for your project.
This section is pretty self-explanatory. Fill in the name of the leader, the name of the project, the date the project is being initiated, and the main objective for the project.
Next, you will want to explicitly state around four sub-objectives for your project. What are the things that this project needs to accomplish? Why undertake the project?
Fill in the names of the individuals who will be participating in your project. In this section, once you define the tasks, you will mark who will be responsible for which task.
Now, define your project tasks. There is room on the sheet for up to 24 tasks. What are the most important things that need to be completed? What are the required deliverables? Who will be responsible for each task? Rather than simply checking off each task owner, you can use A, B, and C to define the priority of each task to that individual.
- Check Tasks Against Objectives
Will your tasks meet the expected objectives for your project? You need to check the tasks against the objectives to be sure that everything that is needed will be completed and everything that will be completed is needed.
- Determine Your Deadline and How You Will Divide the Schedule
You need to determine how you will divide your schedule. How long do you expect the project to take until completion has been reached. Is the duration a couple of months? You might want to break the project down by week. Is the project duration a year? Then break the schedule down by month. Now, mark when each task needs to be completed by.
- Track the Project Cost Against the Budget
What do you expect to spend on the project? You can track the actual costs associated with the project against the projected costs of the project on the page. Just make sure to use a different color ink for each graph.
As can be seen, managing a project only using one page is feasible for project managers who have the experience. If you wish, you can create your own template for commonly repeated projects in your company.