PM Definitions P to Z
Often the most time-consuming of the phases of project management, the Planning phase is where you lay your project groundwork. In Phase 2 - Planning, you create a specific list of things that need to happen in order for your goal or goals to be met.
The project cycle is a process that details the project activities and when those activities should take place throughout the duration of a project. Related Article: Definition of a Project Cycle.
Project Planning Checklist
A project planning checklist varies depending upon the individual project manager. However, a typical checklist includes clear and concise business objectives & goals, a set budget, team member roles, risk analysis factors and a cross-check between performance objectives/goals and actual quality goals, among other factors.
A project schedule is a tool used to help manage resources and tasks, and it will help to guide a project to a successful completion. The schedule lists the tasks to be completed during the project as well as identifying what resources – personnel and materials – are necessary to complete that task.
A Guide to the Project Management Body of Knowledge. PMBOK Guide.
A resource histogram displays your project resource assignments, usage and availability grouped by generic skill or work requirements.
A potential event or circumstance that may have a negative influence on the project. Risk Management tries to consider all possible risks to the completion of a project, assign probability and potential effect, propose a response, and assign an 'owner' to the risk, who is responsible for spotting the risk if it arises, and implementing the response.
A project's scope statement include project details such as the project name, charter and stakeholders. It also details the project deliverables and describes the project's major objectives.
Scrum Story Points
Scrum story points are a way of measuring the scale and intricacy of a user story (a software system feature specified by the customer) or a project and are assigned to the tasks that are listed on the backlog, as determined by the project team.
Initially based on a Rugby term, Scrum Methodology in project management is an agile management process used to coordinate teams of approximately six or seven people who can be located anywhere in the world to bring a cohesiveness into what otherwise would be many disparate groups.
Six Sigma is a statistical concept that measures a process in terms of defects. Related Article: How to Implement Six Sigma.
A status report describes the work you’ve completed on a project and forecasts how close you are to finishing. Ultimately, a status report indicates whether your work is on schedule and if anything threatens your meeting the deadline.
Statement of Work
A Statement of Work provides a detailed description of project work and the life cycle of a project by answering Who, What, Where, When and How.
A task is the smallest activity in a project typically lasting between two hours and two weeks. Tasks are defined by set beginning and completion dates/times, have unique IDs and can be scheduled based on individual task calendars.
The amount of time a task can fall behind (slip) without affecting the project schedule.
Work Breakdown Structure (WBS)
The WBS is designed to help break down a project into manageable chunks (tasks) that can be more effectively estimated and supervised. Related Articles: What is a Work Breakdown Structure?
This approach is used to optimize a projects life cycle, analyze costs, to save time and increase profits and quality. It is also helpful in determining the best resources and is a great decision-making tool.
Today's technology makes it easier for teams to work in different areas, even if separated by large distances where online collaboration tools are utilized to communicate project status reports and offers the ability of online meetings.
X-Bar Control Charts
X-bar/R charts are two control charts in one: a chart of the average (x-bar) over time, plus a chart of the range (R) over time. This type of chart is great for analyzing a sample of continuous data.
And finally—a zoo (because we had to include a term with a "Z") is what your project will turn into if you lack an effective communication plan!