Developing a Project Process Map
Developing a project process map is a somewhat complex and time-consuming task, but it is worth the effort as it serves as a valuable project management tool once it is complete. A visual representation of the process makes it easier to understand, interpret, and remember the processes that are detailed in words. Here are the key steps involved in drawing process maps:
Identifying the Processes
To begin with, the management must identify all processes and sub-processes and the key trigger points that will impact the project, right from the planning stage till the completion of the project.
Defining Standards and Assigning Responsibilities
The next step requires establishing quality standards and completion deadlines for each of the processes involved in the project. This will, additionally, help in determining and setting the control points along the process paths. It is at this time that the team members are allocated to each of the processes and their duties and responsibilities spelled out clearly.
Dissecting the Processes Further
With a broad picture of the processes in place, it is time now to dissect each process into further steps, to clearly define where the process starts and where it ends. Also, information, like tools and techniques to be applied and the input and output of each step, can be added during this phase.
Make the Final Drawing
With all this information organized, the final step of drawing the project process map can begin. There are several flow-charting and process-mapping software products available online, some for free and others for a fee. However, there is no need to search for any process mapping software, as this task can be easily accomplished in Excel (Resource: FlowBreeze/Breeze Tree Software at http://www.breezetree.com/articles/how-to-flow-chart-in-excel.htm.)