Project Management Presentation Tips – Creation and Design
The following tips will help you design and create potent project presentations:
Tip 1: Focus - During the design of project management presentations, make sure you have an objective or a set objectives in mind. The slides in the project presentations should then focus on these objectives. Too many presentations have redundant information that don’t pertain to the objectives. If you have anticipated questions from the audience that may not appeal to everyone, keep these slides at the end of the project management presentations and hide them. You can show them to the relevant audience of the presentation, when required. This ensures the presentation flow is not broken.
Tip 2: Engagement – Project management presentations need to engage the audience. Therefore, like all forms of communication style, in a presentation you need ensure that the content is easily digested by the intended audience. Apart from the type of content, engagement during project presentations can come from asking pertinent and thought-provoking questions. It can also come with carefully selecting images. For example, a simple graph comparing productivity figures is more engaging than the same content in a tabular format. Similarly, instead of walking through the numbers, consider narrating stories that led to the numbers.
Tips 3: Effects – Microsoft PowerPoint and other project presentations creation software come with a litany of effects that you can use to jazz-up your presentation. Don’t go overboard with these effects. Too many effects aren’t visually appealing and distract the audience from the objective of the project management presentations. Effects must be slick and subtle.
Tip 4: Bullets – All too often project presentations contain a bulleted list. Ensure the list is kept to no more than seven bulleted items. Ideally, your target should be five! You need not put all content on a slide, leave some out for when you are delivering the presentation.
Tip 5: Visual Appeal – Project Management presentations need not only have bullets with text. Consider using visual stimuli to present the information. For example, you may use Smart Art to create processes and visual advanced organizers. Choice of colors should focus on readability. All too often what looks great on an LCD monitor is unreadable on a projector. Therefore, test the project management presentations on the projector.