Don't Overlook the Journal
Many Outlook users are unfamiliar with the Journal, but this feature is perhaps the most valuable when it comes to time tracking in Microsoft Outlook. You can access Outlook's Journal from any version of Outlook using the keyboard shortcut Ctrl+8.
The Journal is effective when used to track time spent on emails or Outlook tasks. You can simply drag the item to the Journal button on Outlook's navigation pane -- it looks like a little green notebook -- and drop it there. Dragging and dropping an Outlook item to the Journal will open a new journal entry with the subject line and other information already completed.
However, the Outlook Journal enables you to track time spent working in Word, making phone calls and even sitting in meetings.You can drag and drop all sorts of files into the Journal to create an entry and begin tracking the time you spend on it. To do so, open Outlook and navigate to the location of the file you are working on, such as a Word document, an Excel worksheet, an Access database, a OneNote note or practically any other type of file. Do not open that file, but rather click on it and drag it to the Journal button on the Outlook navigation pane.
You can use any of the default entry types or even create custom entry types to suit your needs. Once you have set up a Journal entry with the information you require, a click of the Start Timer button is all it takes to begin tracking your time.