Example Of Stakeholder Communications Analysis
A stakeholder communication plan is an important element in project management, and needs to be carefully formulated. Its layout will generally include the stakeholder identified roles, and the designed management strategy. An example of a stakeholder communications analysis is appended below:
Executive Sponsor: The Executive Sponsor has the decisive project influence, and is responsible for provision of funds for the project, settles issues concerning scope and other changes, sanctions main deliverables, and presents top management direction. The organization may delegate the daily tactical functioning to the Project Sponsor.
Project Sponsor: The Project Sponsor acts on the behalf of Executive Sponsor for daily normal activities, and is responsible for numerous project decisions. They will obtain decision from the Executive Sponsor, if the subject matter is of a high level.
Customer Project Manager: For large projects, the customer may establish a central contact person who is nominated as the customer project manager. For example, in projects related to IT, the solution will be developed by the IT project manager. He will work in close coordination with the customer Project Manager for the solution implementation.
Steering Committee: This consists of the top stakeholders who provide strategic leadership for the project. They do not replace the Project Sponsor, but provide vital input to the project. This group includes the customers, important stakeholders, and the top project management. Some of these people may also be a member of the project Change Control Board.
Stakeholder: These particular persons or groups have some interest ,or stake, related to the project results. The external stakeholders include the shareholders, contractors, traders, dealers, state organization, and community groups. The internal stakeholders consist of the management, staff, etc.
Suppliers: These are the companies or people who provide goods, material, software, hardware, equipment, or services to a project.
Users: These individuals or groups being the real users of the project deliverables are heavily involved in the project activities, like identifying the requirements and the testing processes.
Project Manager: The Project Manager is authorized by the project charter to execute the project, including the development of project plans, execution, monitoring and controlling, and closing project activities. Their responsibilities also include management of schedule, budget, scope, risk, and other project issues.
Project Team: This team consists of the part time or full time resources that are dedicated for the project deliverables, including the business analysts, programmers, etc. The project team is responsible for creation of the project deliverables in accordance with scope, budget, and schedule.
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