The first sheet of the sample file displays a matrix with headings for 5S checklist, criteria for evaluation, and performance ratings - all arranged in columns. Under 5S checklist headings are the five different stages and the checking items. Usually, the checking items are the areas or methods to observe in a particular stage of 5S. As an example, for the first stage – Sort: things to be looked into are tables, filing cabinets or chairs. The criteria in evaluating them are whether the reference materials such as documents, drawings, memo, and letters are clattered or well arranged for easy access and retrieval.
The criteria are marked numerically. These marks may be ranged from 0 to 4 and interpreted as; 0- very bad, 1-bad, 2-average, 3-good, and 4-very good. Ratings could be done on a periodic basis such as daily, weekly or monthly monitoring.
The first instance of the file will show the matrix for the month of January. To access the matrix for February or other months, left click the name of the month at the upper left above the header. In rating, a letter x is typed under the heading “Mark" for every evaluation criteria. An error message will appear if there is a mistake in placing the marks, like typing more than one x in a row or entering a key other than letter x. After assigning all the marks, the total score ( summed up over the heading of evaluation criteria) and the radar chart are automatically generated for the period of monitoring.