Essentials of Project Management Documentation
This is the key document for a project’s success as unplanned work generally goes awry and inevitably fails. Project Plan is like a Bible that has to be preserved for regular reference throughout the tenure of the project. The Project Plan invariably contains all appointment dates, work schedules, consultancy sessions, progress monitoring details and other such critical information.
Creating Gantt Chart
It is a known fact that today Gantt charts have become an indispensable part of project documentation. As a matter of fact, Gantt charts are recognized as a key project management tool for showing the tasks and activities of a project executable over time.
It is essential to set both short-term and long-term goals and it is well known that people generally more excited and work a lot better when striving to achieve time-bound goals. Visibility of these goals further helps in setting work schedules and fulfilling project tasks in a phased manner. Goals also allow the team to understand better the pace of progress and to accelerate matters when necessary.
Risk and Issue document
It is strongly advised that all stakeholders and members of a project are made aware of the all the risk factors inherent in a project. The document should identify all possible risks, the impact if the risk occurs, the necessary preventive or follow-up actions necessary. It is preferable that the risk log is a simple single document as any unduly long document may frighten members into believing the project is fragile.
Similar to the risk document, it is necessary to create and maintain an issue log for listing of all issues of consequence that come up during project execution. These issue log should be accessible to all those involved in the project and everyone must feel free to add meaningful items to the log.
When creating a log of actions and agreements instead of unwieldy sets of minutes, there is a simple single project reference point for project items. An action log facilitates easy identification of completed tasks what remains pending for completion.