Meetings, Meetings Everywhere
Some studies have found that the average employee spends approximately 30% of his or her working time in meetings. Because so much time is spent in meetings, it is critical to ensure they are well-organized, planned, and beneficial to the participants.
The primary importance of a well-organized meeting is cost efficiency. The less time spent in meetings, the more productive and revenue-generating employees can be. Therefore, when meetings are thoroughly planned and organized, employees don’t have to waste time.
A well-organized meeting also has a tremendous influence on the success of a team. In addition to the information sharing purpose, a team meeting also strengthens interpersonal bonds, improves communication and teamwork, increases team morale and satisfaction, and boosts productivity. All of these meeting byproducts enhance team effectiveness and success.
A well-organized meeting also effectively allows management to address any pressing issues succinctly, informatively, and objectively. This presentation method provides participants the opportunity to form their own opinions regarding the information and comment when and where necessary. Furthermore, attendees are generally more receptive to information presented in well-organized meetings because they appreciate the time and effort put into the planning process.