10 Tips for Conference Call Recording
1. Know the audience
One of the first steps for a conference call recording is to know who you plan to record. This means knowing what type of conference call will be made - how many people will there be? Will there be many people speaking, such as team members, or will the group just be listening to a person speak? Knowing what type of call will be made, how large the group, and their interaction is helpful for this first step.
2. Know the locations
A second tip would be to know the location of those involved. This is tied in to the first tip, where knowing the audience can help in knowing their location. The simplest and easiest place would be if everyone was local and within the same building or the same city. However, that may not be a possibility; knowing that one group may be in San Francisco, while another is in New York could be tricky, as there are several factors involved with setting everything up.
3. Know your time zones
To go along with the first two tips, deciding a time for the conference call recording is equally important. As noted in the second tip, people in different locations may be on different times. Setting a conference call for 8 a.m. in your city, may be 6 a.m. to someone in California or 11 a.m. to someone in New York or even possibly a new day to someone in New Delhi, India. Finding out the locations of your participants helps you plan a time that will work with everyone's schedule.
4. Know your budget and recording equipment
Another step would be to choose the type of recording equipment you will use to record the conference call. This is helped when you have decided on the first three tips. If recording only one person, a simple microphone that is either set up in front of them or on the speaker's person can be used; if recording multiple people, microphones may work depending on how many speakers and where the speakers will be. Recording equipment may be expensive, depending again on the size of the group. You should find out if you have a budget for the conference call recording and that should point you in the right direction for your equipment.
5. Find a location
Depending on the size of the home group, that is the group that will within the local office at the time of the conference call, find a location that will accommodate everyone. Make sure that you make room for not only the people, but the recording equipment if it will be done from your location. Also, make sure that the location is in a quiet area and that for the time that you've set, nothing will cause any type of background noise that might interfere with the call or the recording.
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Continue to page 2 for more tips on preparing for the conference call recording.