Example of a Request for Proposal
Once you have your bidders identified, you should begin writing your RFP, which is more detailed than the Letter of Notice. Here is an example of a Request for Proposal outline:
- Executive summary
- Statement of need
- Project description
- Organization information
- Project schedule
- Budget for the project
Now here are a few examples of Request for Proposals:
Company City, State and ZIP
Project Name - Name should be clear and to the point.
This section should be an introduction of the company, the team, and the project.
Overall Project Goals
This section highlights what the company finds to be the ultimate goal of the project and the end results. Vendors should answer in their bid how they will make the project goals feasible.
Scope of Work
The scope of work details the project and how the company will work with the vendor to ensure completion.
Requested Information and Proposal Format
This section is to address how the requested information and proposal format should be submitted. In this section, vendors should meet and/or exceed the needs of the projects when they return their bids. You should not be willing to compromise on what you expect to receive back from the vendors.
This section addresses any additional services that may be required from the vendor.
Ownership and Intellectual Property
This section explicitly expresses the ownership of the project and all intellectual properties. Vendors may be willing to give you what they create for you, but may not be willing to give what they created and used for the creation of your project, such as software, programs, and the like.
This section highlights the responsibilities of the company to ensure the vendor receives all documents, schedules and other pertinent information to stay on track with the success of the project.
Estimated Project Duration
This section gives an outline of the timeline from the RFP response submission date to the final decision date. Make sure you allow time for changes and alterations to the project and RFP.
This section helps the vendor on how to submit their bid and what the requirements are.
This section helps the vendor understand the selection criteria, so be sure to include your contact information for bids and questions.
This includes any additional comments or services required by the company to the vendor.