Assessing the Plan
Of course your communication is an element of your project plan and must be planned carefully in order for it to impact recipients and users. If you need to learn how to assess a communication plan, ask yourself, "Does or can my plan do the following?"
Types of Communication – Does it list the various types of communication you will implement in the project? It should be detailed and include how each stakeholder will receive communication and in what form.
Frequency – It should also spell out the frequency of communication and follow the PMBOK Communication Model as seen in the screenshot to the right.
Importance – Does your communication plan list levels of importance as far as low, mid or top priority?
Sending & Receiving – Your plan should outline who communications will initiate from, on what level and how receivers will receive communications, and how they should respond.
Method – Will communication be via e-mails, memos, or a centralized collaboration plan?
Plan Monitoring – Who will be responsible for monitoring the plan including cost constraints?
Secure Communications – Does your plan include an option for communicating information of a sensitive nature to the appropriate parties?
Change Controls – You plan should also include ways that types of communication may change and what to do if the project necessitates changes in communicating.
Communication Policy – What will and what will not be acceptable forms of communications and who do stakeholders turn to if communication goes awry?
Exhibits – Finally, your communication plan should include important elements of the project plan where communicating is essential. These can be set meeting dates, project status reporting, the project scope and project charter, etc.