Tip #1 - Clearly Define the Business Problem
That’s the most important point to begin with. Unless the document clearly elucidates what is the issue or problem that the business is trying to overcome, all the efforts will be futile. Whether it’s an issue, a problem or an improvisation, whatever it is – it must be defined in clear words.
Tip #2 - Call for Participation
To determine the true requirements of your business, one person alone is not enough to furnish the details required in the document. Before you begin creating this document, you should hold a meeting in which detailed requirements can be gathered from all the stakeholders. Let the stakeholders talk about the current scenario and point out the problems they are facing. This will help you build a more detailed list of improvisations needed to address current as well as potential problems.
Tip #3 - Define the Scope of the Requirements
Whether you’re inviting proposals from vendors or you’re informing a chosen vendor about the specific requirements of your project, a clearly defined scope is essential. The scope of the requirements should be descriptive enough to give the vendor a clear idea of what the entire project entails.
Tip #4 - Identify Inputs and Outputs
Every process begins with some inputs that are transformed into outputs. For each business process that you’re planning to sublet, you must specify the related inputs and outputs.
Tip #5 - Setup Quality and Acceptance Standards
Whatever business process you’re subletting, there are sure to be some quality parameters attached to it. You are not simply going to accept whatever the vendor dishes out onto your platter. So, you must setup some acceptance standards regarding the quality of work that you will accept and present them in the business requirements. Giving the vendor details about what is the desired quality of work and how the quality will be gauged, will help ensure that the vendor delivers exactly what the business requires.