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Project Management Requirement Process

written by: Finn Orfano • edited by: Marlene Gundlach • updated: 3/12/2013

The real skill of project management professionals lies in evolving the best set of project management requirement processes to complete the project on time and without exceeding budgetary limits.

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    You Can't Get Away From Requirements

    It is essential to understand clearly the requirements in any project that you're about to undertake. It's all too true that many projects have failed in the absence of well-defined project requirements.

    No two projects are alike: Each project has its own set of requirements, and it is the responsibility of the project manager to rightly identify the requirements. The more the project details are understood and elaborated, the greater the need to produce requirements processes for each part of the project. Some requirements will deal with the way you want to operate your project, and they might be the same across several projects. Specific proces requirements deal with the parameters of specific projects--how do you want software to perform, or what accouting method you will utilize, for example.

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    Understanding Project Management Requirements

    Whatever its dictionary meaning, ‘requirement’ is an integral part of a process in project management. The general process requirements, as mentioned above, remain consistently applicable right through the implementation of a project and are goal-based. When you're working with specific process requirements, they will apply only to specific areas in a fragmented way as the project progresses, and those requirements are more problem-based.

    There is an inescapable tendency to over-analyze requirements when beginning a project. They are, however, relevant and appropriate at the threshold stages of a project. They have to be modified, made more realistic, and refined as the project progresses. Needless to say, requirement processes must synchronize with the agreed methodology for project implementation. One of the challenging tasks before the project manager is to assess and understand the uniqueness of the requirements of the project.

    The project requirement process, in order to be effective, must take into account:

    • The interest of the stakeholders.
    • The qualification, competence and behavior of all team members.
    • Size of the project, the completion time and the budget outlay.
    • The Inherent complexities of the project.
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    An Effective Process

    A requirements process, to be effective, should comprise three key factors. It's necessary to have a total understanding of the project, the step-by-step project activities, and the individual roles of all team members. Mastering the process endows the project manager with the ability to apply requirements techniques to achieve the project end results.

    • Constructing a requirements process for communication and its effectiveness
    • Aptly using project requirements as regular inputs to project management
    • Choosing the level of requirements to retain the pace of project development
    • Adroitly applying project requirement tool for risk management and cost estimation
    • Maximizing the value of your requirements deliverables
    • Taking advantage of requirements practices to enable review and application of correctives
    • Relating good requirements applications with project success indicators

    Successful project management is all about managing the relationships between the set tasks, among the people involved and with the appropriate technologies applied. A thorough knowledge of how to devise, modify, and adapt the requirements processes is the key to timely project completion.