How to Define a Project's Business Requirements, Business Relocation
written by: Jean Scheid
• edited by: Jean Scheid
• updated: 7/6/2011
In order to define the requirements for any project, as the project manager you should give the project clarification at its initiation and progress reports to ensure the project reaches its goals by indentifying the requirements upfront.
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Give the Project Clarity
Giving a project clarity will lead to its requirements. Begin with a blank slate to define each requirement of any project and create a simple list of items the business will need to complete the project. The project's clarification should be on one page listing each item that needs to be completed. A good example of a project clarification form should include the project name, issues of the project, proposed resolutions, and resources you'll need to complete the project. If a business needs to be relocated and you're the team leader assigned to initiate the move, your project clarification form should answer these questions:
The Issue - To relocate the business to 123 Anywhere Street, improve client need and reduce outsourcing.
Proposed Resolutions - In order to effectively expand the business to compete with others in the areas of production space, technology and personnel, the company must realize relocation by the given date to discontinue outsourcing of certain items. You can list each individual item you outsource regularly.
Resources - Internal moving team / External Moving team / Technology & IT team / Client & Advertising Team / HR Team
Once you reach your project needs and clearly identified the business requirements you'll need to relocate the business to match your competition, it's time to focus on the process. You know what teams you'll need to set up and can now individually define what is expected of each team to bring the project to a successful outcome.
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Progress management and tracking of the project's progress is essential. You must be able to not only track successes but also changes that occur during the project. Use good change control procedures and identify how teams should implement change. Hold regular meetings with team leaders on the stages of the project. Meet with top clients to understand their needs and to compete successfully, implement their ideas into your personnel resources, expansion and IT needs.
Keep it all organized by requiring progress updates from key personnel. As the project grows near to completion, reanalyze your goals and make sure your final outcome Will be the goal you wanted in the first place.
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Stand By Your Goals
When you track your projects success, stand by the goals you and management set at the beginning and don't allow change that won't affect the outcome. You have set the business requirements you'll need to bring that relocation plan to fruition, so never second guess once you have a good plan and the resources to help you achieve the goal of the project.
Effective project managers look at every angle at the beginning of a project to determine what resources or requirements they will need at the onset. Be determined with your goals and have them approved first to avoid unnecessary delay. At one time or another, whether it is project-based or company-based, you, as a project manager, must be able to identity the issues, gather the resources and keep them all organized and working toward the main goal. Keep your thumb on the project at every level and utilize change control only if necessary. Use the right teams and rely on your HR department to fill the needs to avoid outsourcing. Generate buzz about your relocation by initiating it at the forefront of the project. Your project will be successful if you define the project's requirements first, not later.