Tools to Stem the Flow of Information
Create Disposable Email Addresses
One of the biggest nuisances in terms of unwanted information is the email inbox. Sometimes, it becomes necessary to the email for delivering urgent messages or for professional communication. Project managers do well to register their team members to participate in various online forums requiring web-based registration. That means your email address could be accessed by spammers. This in turn makes you susceptible to a flood of superfluous information.
The solution lies in not using your real email address when you are filling-out online forms. There are many service vendors and even project management software packages that offer a few disposable email addresses that can be used for such purposes.
Creating a Personalized Information Management System
There are many other communication tools that are used, and many of them create an overflow of information. However, you could create your system of filtering all the data that comes through to help you select and work upon the appropriate information only.
- Many project management software applications offer the facility of having pop-up reminders to highlight important incoming messages.
- Those using Outlook Express — using filters in Outlook to automatically file your mail into specific folders and to delete spam/junk mail.
Most teams involved with project management feel overwhelmed by the sheer magnitude of information that is imposed upon them each day. The sensible solution lies in creating an individual system that suits your sensibilities and strategic preferences rather than the standard recommended tips that are preached. The emphasis should be on creating a system that doesn't necessarily just reduce the amount of information delivered to you, but is effective enough to sort, filter, and highlight what is suited to your profile and professional requirements.