Elements of a Project Initiation Document
Before a car hits the assembly line, it usually has most of the kinks on how it will be built worked out and thought through. Your PID will do the same for your project. As the project manager, it's important to involve all the stakeholders and the client in the PID process. Include these elements in your project initiation document:
Goals - What are the project's goals? Understand what a goal is as well. If your project is to determine a flawed area say in your IT system, that is your goal.
Identify the Deliverables - Unlike the goal of fixing your IT problems, the deliverable is just what it sounds like. If you have a flawed IT system, your deliverable may be to end up with a new or changed IT system. Keep in mind that some projects can have more than one deliverable. A deliverable may even be a recommendation at the completion of the project.
Project Scope - If the flaw in your IT system is internal email delivery, your project scope should define how you will find the solution. Your project scope should not include items that don't apply to the project. This can cause scope creep.
Budget - Your budget should be clearly outlined and should include in-house resources, outside input or services, and the cost to complete the project. If you can, include a risk budget.
Project Resources - Who will work on the project? Will different teams be assigned? If so, identify the teams, team leaders, and any outside resources if necessary. Define what each resource will be responsible for.
Risk Management - Are there risks you foresee during the project? Are there things that may sway the project or interfere with the project? If so, try and identify those risks and how you plan to mitigate them.
Change Control - Here, you'll need to outline your change control plan in case unforeseen changes develop. Read more about change management right here on Bright Hub to help develop a good change control plan.
Acceptance - Your PID should be reviewed and accepted by stakeholders and clients.