Project Planning Documents
Most often, Word is used in a project when a project planning document is needed. For example, project charters, project communication plans, risk analysis reports, and other key project documents are often produced using Microsoft's word processing program. MS Word is a great program for all of this. Here are some tips to make your project document usage of MS Word easier.
1. Create a template for each of your commonly used planning documents. By having a company template already drawn out, you can streamline the process of creating documents for your projects.
2. Collaborate on project documents using SkyDrive and the "Track changes" and "Comments" features of Microsoft Word. By doing this, you can track everyone's input from your scope statement to concerns about holes in the risk analysis. Moreover, through making use of the track changes features, you can document who is responsible for what parts of the project document in question.
3. Be sure when you use MS Word for project documents that when you save the created documents, you use "Save as" if you are using a template. This will save heartache later when you cannot find the document because you didn't put it in the proper folder. In fact, make sure to create a folder for all the documents related to one project. This will streamline your ability to track what has been written. If multiple versions of a document are necessary, save each version separately - you never know when you will want to refer back to an earlier version of your project scope statement.