Tips to Writing an Effective Project Scope Statement
Additionally, the following questions should be addressed during the planning process:
- What issues will be addressed when the project is successfully completed?
The project scope basically answers the question, “Why are we doing this project?" Therefore, the project scope should include a statement of need. This can be presented in the form of a specific request received for products or services. Alternatively, the business need could address a variety of environmental or organizational factors.
Stakeholders represent those directly or indirectly impacted throughout the project lifecycle as well as once the project is completed. Accordingly, key stakeholders are those individuals or groups who directly and immediately have a stake in the project’s success. At the very least, team members should include the project team, sponsor, and any key stakeholders identified during the scope development process.
- Is the scope measurable and quantifiable?
Remember, any items included in the project scope must be quantifiable and measurable. When creating project deliverables, the team should consider any costs and time needed to develop, service, and maintain the project results. Team members and other key stakeholders must approve project deliverables to ensure the final project results are satisfactory to all involved. Finally, the acceptance criteria for each deliverable should be described as concisely as possible to ensure they are not misunderstood.