The Board of Directors
The president, vice president, secretary and treasurer of the school met monthly along with the principal of the school (non-voting member). The president was responsible for determining the agenda for monthly meetings including visits and reports from non-voting member committee representatives, financial updates, and also including outside vendors. Vendors bidding on contracts were often invited at designated times to explain services they could provide along with costs.
Meetings followed normal board of director formats with meeting minutes taken, issues discussed, voted on and approved or tabled for further clarification. For example, the treasurer and a member of the finance committee could offer up current financials, expenses to be paid, and funds coming in offering the opportunity for each member to peruse financial statements, ask questions, offer advice and even vote and approve or seek further clarification on financial statements or allow or disallow spending disbursements.
Because board members vary in generational communication and ideas, meetings must adhere to the agenda, time limits and work as a team. Collaboration between meetings is a must as well as the ability to be available when needed for emergency or special meetings.
The board must allow the general community of the nonprofit (or representatives) time to sit in on meetings or hold community meetings in a question & answer format as, in effect, the board works for the community.
Board members usually hold office for two-year terms with staggered reelection or termination dates to ensure the board is never an entirely “new" board.