Accessibility of the Plan
How good will your human resource management plan be if no one can access it? It shouldn’t hide inside the HR department where employees must ask to see or search for it. In a large company where I was once the HR Manager, once we created our entire plan (which turned out to comprise five books), we duplicated the plan and made sure every department, including upper management, had a copy of the entire policy plan so that managers and supervisors could refer to the policy and employees could also refer to and read it.
Smaller organizations may not need large binders full of various policies, so develop and modify your entire HR policies and procedures as necessary, but still keep them accessible. On the other hand, large companies may consider placing their entire human resource management plan in a media format where everyone can access it from a network.
Never judge an employee for accessing the HR policy. Perhaps he is reading it because he wants to better understand how the company is run. Don’t think of him as an employee who is trying to sabotage the company.
Make sure you include clauses in your policies that they may be amended from time to time; and when they are amended, make sure everyone knows they’ve been amended and can read any changes made.
Have employees sign acknowledgement forms that you keep in their personnel files. They will need access to both the employee handbook and the entire HR management plan and its policies and procedures. This is essential in the event an employee and the company have disputes or legal issues.