Soccer commentator: “Helen’s got the ball. She dribbles past a few players. She’s headed straight for Jessica – the star defender. Jessica tackles…oh no! Helen’s lost the ball. Helen should have had a better negative risk management strategy!” In this article, see how to respond to negative risks.
slide 1 of 5
An Integral Part of Your Business Life
Risk Management Strategies are an integral part of day-to-day life. Though risks usually carry a negative connotation, there are positive risks as well. However, here we'll focus on negative risks, defined as uncertain events that may have a negative effect on the project objectives should the risk occur. Negative risks are also known as threats.
Note: The risk response strategies mentioned here are recommended by the PMI and are part of the knowledge required to take the PMP exam.
On projects, risks can be identified through various project activities, such as during a SWOT Analysis. Whatever the source, there are four ways to respond to negative risks:
Therefore, your Risk Management strategy should only be made after understanding how to respond to negative risks.
slide 2 of 5
Risks that do not occur can never hurt your project. Therefore, this is the best way to risk management strategies for negative risks. Here is an example of avoiding a risk. Suppose your team is scheduled to construct a mall in November and you run the negative risk of slow progress during the months of November to January, due to excessive snow fall. In order to avoid the negative risk, you can delay the construction to February.Your risk management strategy is bound to be a success.
If you can’t avoid a negative risk, you should take action so that the effects of the negative risk are minimal. This is the most common approach in risk management strategies to dealing with project risks. For example, if you are planning a trekking trip up the mountains, one of the risks that will always exist is “getting lost in the mountains.” To mitigate this, you might wish to purchase a map or hire a guide.
Best Practice: In daily team meetings, your team should collaboratively identify risks and develop risk management mitigation strategies.
slide 4 of 5
Wouldn’t it be cool if you could get someone else to bear the impact of risks for you? I’m sure you're thinking “Yes!” However, it does come at a cost--the cost associated with insuring the negative risk. Insurance and contractual agreements are ways to transfer negative risks in risk management strategies.
Some types of risks cannot be transferred. For example, you might incorrectly create a project network diagram or incorrectly apply the critical path method.
slide 5 of 5
There are some negative risks you just can’t do anything about. For such risks, you’ll accept them. Here is an example of accepting a risk. Suppose you have outsourced work to a location that was politically and economically stable; however, in the recent past there has been political turmoil. The impact of this turmoil will inevitably affect your project and there is nothing you can do about it. In this case, you’ll just have to accept it as a negative risk. That doesn’t mean you are helpless. You have identified the risk and can make the project stakeholders aware.
For both positive and negative risks, Risk Acceptance is the common response strategy. Another commonality between both types of risks is ensuring that risk identification and response are recurring processes. This is one of the golden rules to follow while managing risks and creating more effective risk managment strategies.
Preparing an initial risk register and keeping it updated throughout the entire life cycle of a project is crucial for project success. In this series, you'll find templates and examples to help you build your own risk register - and helpful tips to make sure you get the most out of the document.