The central core of PaperPort 12 is its ability to scan documents. It is compatible with most scanners and multifunction printers and the setup process is quick and painless. Scanning is fast and can be activated via the Scan Now button with a single click. You can scan directly into Word, Excel or PDF format or you can even route scanned documents into SharePoint or onto a colleague’s desktop.
Once you have a scanned document or photo you can use the SET tools in PaperPort 12 to tidy it up. This can include everything from inverting colors or correcting red eye in a photo to straightening or enhancing text in a scanned letter.
PaperPort 12 also integrates well with other software. You can drag documents down to the bottom of the workspace to send them to other applications via the Send To bar which is fully customizable. You can also set up sharing and security rules for individual folders and documents so different employees can be given different access rights.
Not only can you convert almost any document into a PDF you can also use the Form Typer feature to convert PDFs into digital forms which can be filled out on the computer. Thanks to the OCR (optical character recognition) technology searching for documents, and within documents, is easy. It’s also very useful to be able convert digital images into usable text.
The PDF tools are excellent and the standalone PDF Viewer Plus is lightning fast at opening PDF files and offers a range of editing options. You can also very quickly and easily compile new PDF documents in the PaperPort workspace by simply dragging pages and dropping them on top of other pages. Each PDF is broken down into a list of thumbnails in the left pane and so reordering and creating new PDFs really couldn’t be easier. You can also add sticky notes, annotations and highlights which is ideal for collaborating on a PDF with a colleague.