You can select as many fields as needed for your task scheduling structure. However, for this example, we will use the following.
- Project Name
- Task Name
- Percent Complete
- Start Date
- Due Date
- Date Completed
- Assigned To
To set up these fields in the Project Management folder, follow these steps.
Step 1: Go to the folder created in Part 2 of this series. If you elected not to create a special folder for project management tasks, open the default Tasks folder instead.
Step 2: Right-click anywhere in the central area of the folder and select the Show Fields option.
Step 3: In the Show Fields window that appears on your screen, choose All Task fields from the list of options in the Select available fields from drop down list.
Step 4 (optional): Select each field that is currently shown in the Show these fields in this order area, and click the Remove button to delete them from the list.
Although this step is optional, performing it will make it a little easier when we go to add the fields that we do want to keep.
Step 5: Add the fields listed above, or ones of your own choosing, to the Show these fields in this order box.
Here, we’ll note that not all the fields in our list above are shown as options that can be added. There’s no need to worry though. With Outlook 2007, you can define and add any field. We’ll explain how to do that in the next section.