Assigning Tasks to Other Team Members
Step 1: Open the task list that contains your project items.
Step 2: Find the project task that you want to assign to another person or team. Double-click on that item to open the task in a new window. (Click the image below for a larger view.)
Step 3: Make sure that the Task tab on the Outlook ribbon has been selected. Click on the Assign Task button located in the Manage Task portion of the ribbon.
Step 4: Fill in the email addresses of the parties to whom you are assigning the task. You can also update other task information in this window and include additional remarks in the note section that will appear in the recipients’ email message.
Step 5: When you have finished entering the information, click the Send button.The task will now show up as assigned in the main window of the project task list.
Note: Outlook 2007 will not allow you to assign a task to yourself using this method. By default, a newly created task will automatically be considered to belong to you. If you need to transfer an assignment that was previously made to another person back to yourself, click on the Cancel Assignment button that appears in the main window for the task.
In Part 6 of this series, we’ll show how you can create and send status reports directly from your project task list.