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Optimizing Team Productivity With Project Management Software

written by: Finn Orfano • edited by: Marlene Gundlach • updated: 3/13/2013

Management and productivity have always been related to all the rational approaches of achieving project goals. It doesn't pay to neglect the contribution of information technology. With the advent of project management software, project team productivity has increased significantly.

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    As project management as a specialty has come into its own, the term productivity is the most hotly debated topic in most management circles. The key is to optimize team management in order to fulfill project goals. Business managers realize the contribution of team dynamics toward speedy implementation of projects. This is a concept that describes the intermingling of individual aptitudes, attitude to work, work culture, and personal styles of all the team members within a group.

    Understanding Team Dynamics and Project Requirements:

    To make it simpler, team dynamics comprises the five areas of core competency that a project team needs in order to succeed--project objectives, methodologies, roles of individual members, varying degrees of professional competence, and the team’s capabilities in coping up with organizational surroundings. Today's project management team derives specifically from the people who are working cohesively to complete and deliver a task on a pre-determined scale and within available resources and time limits.The common goal of all team members is to achieve these without any time or cost overruns.

    Project management is, ideally speaking, a systematic and orderly method of managing people, utilizing resources, containing costs and deploying technology to ensure the smooth functioning of a project and leading it to timely completion. Seasoned professionals define project management as the skillful interplay of human relationships where individual attitude, individual aptitude, and individual skills have a combined effect on the performance of the project and its end result.

    By truly understanding the macro as well as micro levels of project management, project managers can measure and monitor the project status from time to time and responsibly instruct and interact with the project team members as well as the clients. It requires a delicate balance of the overall factors that are constantly measured in terms of time, expenses and work performance in order to determine the project status at any given point of time to determine a return on investment.

    Project Management Software and Team Productivity:

    Till not long ago, when information technology was less developed, project management was done with relatively few tools and use of the Gantt chart. But in today’s dramatically changed scenarios, project management entails a sophisticated and highly evolved approach with a set of tasks that require a different type of specialized skills.

    These days, the market is flooded with a variety of project management software, with each one capable of performing a multiplicity of tasks. The selection and purchase of reliable software can assure that efficiency is optimized by saving time, focusing on specific issues, supporting objective and logical analysis, exercising cost control, and aiding in decision making.

    A review of some project management software products will be useful in understanding their salient features. For example, Genius Project 7 with its flexibility for team members is a web-based software as a service (SaaS) that is in sync with IBM Lotus Notes. A dominant feature of this package is the facility it provides for a flexible mode of communication among the project employees who are in distinct teams. Yet another advantage is the online status shared among all members. It's easy for all to review documents, and you can interact with other team members who are online.

    There are many other project management software tools that you can put to work for your company today. Bright Hub PM has pulled together reviews of products including:

    Project Team Manager

    Method123 Ltd.

    MindGenius mind-mapping software

    TimeTac time-tracking software

    Bitrix24, another software as a service

    Microsoft Project