The stand-alone editions of Microsoft Project aren’t cheap. When you add in the costs of the MS Project server, its associated client access licenses, and hardware, hosting may make more sense for smaller groups of users. Let’s price out a setup for 20 users with Microsoft Project Standard and Microsoft Project Server 2010 for both a hosted edition and local. We’ll assume we only need Project Server 2010 (not Portfolio server). We will also assume of our 20 users, only five need Microsoft Project Standard to create projects and schedules, and to assign resources and tasks.
On Site Installation:
- Standard edition of Project 2010 = $490 x 5 = $2,450
- Microsoft Project Server Data Center License = $4,809 x 1 = $4,809
- Microsoft Project Server 2010 CAL = $160 x 20 = $3,200
- One Server (rough estimate) =$4,000 x 1 = $4,000
Total first year cost - $14,459. This doesn’t include upgrade costs, that would be added at the time of the upgrade. This also doesn’t include disaster recovery, backups or the time required to setup and manage the infrastructure.
Hosted Solution – Project Hosts.com Example Pricing:
- Hosted solution with 5 Pro users and 15 web access users including 2GB storage and SQL reporting services. Monthly cost: $1,278
- Standard edition of Project 2010 (local install) = $3,000
- Total first year cost: $18,336
Although the first year costs are relatively close to each other, you must realize that hosting will not likely save you cold hard cash, but it will likely offer increased security, data protection capabilities, manageability, and disaster recovery over what you’ve got now. Next, we’ll cover some of the popular hosted MS Project hosting providers.