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Free Project Issue Templates

written by: Lin Parker • edited by: Wendy Finn • updated: 1/30/2011

This article explains how to use free project issue templates and provides a free sample template. The project issue template may easily be customized to suit many different projects and enable project issues to be reported and tracked.

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    Monitoring Projects with Issue Logs

    Several different project management templates may be required in order to manage a complex project - when you are out of the office you can even use an iPhone application for project management. Project issue logs are an important part of monitoring projects. They are used to record problems as they arise, and document what is being done to resolve issues that can delay completion. Project management software may be purchased, but for many projects this is not necessary as free project issue templates are readily available. This article explains how to use project issue templates and provides a sample template which may easily be customized.

    Download Page: Free Project Issue Template

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    How to Use A Project Issue Template

    After downloading the template, you will see that it contains column headers and rows to enter or log project issues which may delay completion of a project. The log sheet enables project issues to be reported and tracked. Sample details have been included in the first row to help explain how to use the template.

    Column A: Issue Number

    Each issue should have a unique identifier. A simple numbering system would be to use 001, 002 etc.

    Column B: Issue Description

    Explain the problem, stating what has happened and how it impacts on timely completion of the project.

    Column C: Issue Team Member

    Name of the person responsible for monitoring the problem and achieving resolution of the issue.

    Column D; Date Reported

    Date that the issue was first reported. Use a consistent date format e.g. dd-mmm-yy or dd-mmm-hh-mm.

    Column E: Last Update

    Date the issue was updated and an entry made for that specific issue on the log sheet.

    Column F: Priority

    Priority assigned to resolving the issue. Decide on priority definitions at the start of the project e.g. High/Medium/Low, H-M-L, 1-2-3-4.

    Column G: Status

    Indication of whether the issue is ongoing or completed. Open/Closed have been used in this template. "Open" would indicate that further action is required. "Closed" indicates that the issue has been resolved and no further action is needed.

    Column H: Completed Actions

    List of actions taken in chronological order. Summarize each action taken to resolve the issue.

    Column I: Planned Future Actions

    List future steps which may need to be taken to resolve the issue.

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    Customizing and Creating a Project Issue Template

    In the template provided for this article, the "Issue number" has not been formatted. Therefore, typing in "001" in column A will display as "1". To change the format follow these steps:

    1. Highlight the column.
    2. Right click and select "format cells."
    3. Select "text."
    4. Click "OK."

    To format the date columns, follow these steps:

    1. Highlight the column.
    2. Right click and select "format cells."
    3. Select "custom."
    4. From the drop down box, select the date format you require. There are options to display the date only, or to add minutes and seconds to the date format. There is also an option to create your own format by editing an exiting format or typing in your own date format.
    5. Click "OK."

    Column headers can easily be changed by typing in new text. To create additional columns, highlight a column, right click, and select "Insert."

    Now that you know how to customize free project issue templates, you can easily create a template to monitor your own projects.