Recap of the PMBOK 5 Process Groups
The PMBOK 5 categorizes project management processes into five groups.
- Initiating Process Group
- Planning Process Group
- Executing Process Group
- Monitoring and Controlling Process Group
- Closing Process Group
These process groups interact with each other during the project life-cycle. During the Executing Process Group most of the budget is expended.
Definition of the Executing Process Group:
“The Executing Process Group consists of those processes performed to complete the work defined in the project management plan to satisfy the project specifications." – A Guide to the Project Management Body of Knowledge (PMBOK Guide) Fifth Edition
To understand the activities involved in this process group, let’s get see the processes involved. The processes in the Executing Process Group are shown below.
Processes in the Executing Process Group
As you can see from the diagram above, there are a number of processes to follow in the Executing Process Group. These processes belong to several knowledge areas ranging from Project Integration Management to Project Human Resource Management to Project Stakeholder Management. This section provides a brief of each process in the Executing Process Group.
Direct and Manage Project Work
The Direct and Manage Project Work process belongs to the Project Integration Management knowledge area. Some outputs of this process are deliverables, work performance data, and change requests. Some activities in this process include managing risks, performing activities to accomplish project objectives, and managing sellers and suppliers.
Perform Quality Assurance
The Perform Quality Assurance process belongs to the Project Quality Management knowledge area. This process involves auditing of quality requirements and quality control measurements. The process essentially makes sure that the quality standards and operational definitions are being used during project execution. As you might expect, some outputs of this process are change requests and updates to the project management plan and project documents.
Acquire, Develop and Manage Project Team
All these processes are part of the Project Human Resources Management knowledge area. The key outputs of these processes are:
- Acquire Project Team: Typical outputs include assigning staff and creating resource calendars. Negotiations and Acquisitions are part of this process.
- Develop Project Team: Typical outputs include conducting performance assessments. All development related activities, such as training and team-building, are performed in this process.
- Manage Project Team: Typical outputs include updates to the project management plan and other project documents. Project performance appraisals and conflict resolution are part of this process.
This process is part of the Project Procurement Management knowledge area. Key activities in this project include selecting a seller, awarding a contract, and signing an agreement. Key inputs to this process are the make-or-buy decision, the source selection criteria, the seller proposals, and the procurement statement of work.
Manage Stakeholder Engagement
This process is part of the Project Stakeholder Management knowledge area. It involves managing stakeholder expectations, stakeholder needs, and addressing issues in the project life-cycle. Key outputs of this process are the issue log and change requests.
Key Points for the Executing Process Group
As listed above, the Executing process group has several processes. These processes enable the completion of the work defined in the project management plan. During project execution, the project plans may change depending on the issue logs and change requests. The process in this process group can trigger processes in other process groups. Most of the project budget is used in this Execution process group.
Difference Between PMBOK 4 and 5
There is a slight difference in the executing process between PMBOK version 4 and PMBOK version 5, which was releasee in mid 2013. The processes themselves have not changed, however, there have been process name changes. With the split of Project Communications Management, into Project Communication Management and Project Stakeholder Management, processes such as Manage Stakeholders are now a part of Project Stakeholder Management knowledge area. For more on differences, refer to What’s New in PMBOK 5.
- A Guide to the Project Management Body of Knowledge, 5th Edition (C) 2013 PMI