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Using daily work log sheets is a great way to organize and keep track of the activities that employees perform during the course of a regular work day. Before we go deeper into how work log sheets are to be used and the benefits of using them, you can download the free printable work log sheets here. Daily work log sheets are especially meant for small businesses which cannot employ expensive IT or electronic solutions to keep track of their employees’ daily work activities.
After downloading the sheets, the employer or supervisor will need to print one copy for each day of work, for each employee. Hand out the copies to all the employees and give them instructions on how the work log sheets should be used.
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Work Log Components
The different fields to be filled in the work log sheet are:
1. Department: The department in which the employee works.
2. Date: The date for which the work log sheet is being prepared.
3. Employee Name: The name of the employee who is recording his work activities on the log sheet.
4. Supervisor’s Name: The name of the supervisor or manager to whom the employee reports, as per work hierarchy.
5. Start/Stop Time: In the free work log sheet provided with this article, the time slabs are for half an hour each. The employee is required to fill in the work activities performed by him using these time slabs. However, since most tasks cannot be completed in half an hour, instead of writing the same work activity on each time slab, the employee can just cover the time slabs over which the task continued with a vertical line and put the task name just once against it.
6. Task Performed: The names of the tasks that were performed during the course of the day, like client meetings, preparing reports, etc. There is no need to get too descriptive about the work performed – just a word or two that describes the task is sufficient.
7. Equipment or Resources Used: The names of the main equipment or resources that were used to perform the task, if any, can be added in this field of the work log sheet.
8. Final Remarks: This field is again optional. If the employee has some important remarks to leave about the task, they can be added here.
9. Signatures: Every work log sheet must be signed by the employee as well as the supervisor.
Employers should encourage employees to complete the daily work log sheets and entrust the supervisors with the task of collecting them from all their subordinates on a daily basis.
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Using a Daily Work Log
Having employees to fill out a daily work log can be beneficial for the employer in two ways:
Employee Time Tracking: With work log sheets it becomes easier to keep track of the productivity and the kind of activities performed by employees. Also the employer will be able to know about the slack time that the employee wastes during an average work day.
Accountability and Backtracking: If something goes wrong – for instance, if equipment is found to be damaged – checking through the daily work logs will help the employer to know who worked on the equipment recently and who should be held accountable for the damage.
If you're looking for other sample forms and downloadable templates, check out this list of Over 50 Free Project Management Templates and Sample Forms.