Example of a Project Close Out Report for a Home Builder
For example, if a house has to be built, the documents collected for the close out report would include the scope statement of the project (constructing the house), mission statement, scope management plan, quality expectations (foundation strength, type of wood, expected measurement, roof style, end appearance, guarantees, etc.) cost analysis, or how much the house construction would cost, time analysis or the time frame within which the house will be built, resource analysis and management or the amount of resources, material and manpower will be required.
There will also be documented a risk analysis, based on the external or internal conditions affecting the house, such as neighborhood, terrain, limitations in resources, cost and/or resources, etc. A log of issues that is maintained during the project with staffing patterns to record manpower costs also play a part in the close out report.
Reviews against expectations are also a part of the project management plan and hence reviews based on predetermined factors are compared. These could be details such as window measurements, wood quality, paint color or brand, floor tiles planned against what is finally used, window glass quality, type and cost, etc.
A record of all these details during the conclusion of the project on completion of the house construction after cancelling any active contracts would compile what is known as the project close out report for this project. The product of the project by the project manager to the project sponsor would thus be the newly built house.
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